Secretary / Administrative Assistant

We are looking for a Secretary / Administrative Assistant to join our administration team and support daily administrative activities, including correspondence, scheduling, document management, and general office coordination to ensure efficient and organized operations.

Key Responsibilities

• Schedule meetings and appointments and coordinate with relevant departments and external parties.
• Prepare and format letters, correspondence, reports, and administrative documents.
• Handle incoming calls and messages and direct them to the appropriate personnel.
• Organize, archive, and maintain administrative files and documents.
• Follow up on administrative correspondence and transactions and ensure timely completion.
• Receive visitors and provide the necessary administrative support.
• Coordinate meetings and prepare agendas and meeting minutes when required.
• Follow up on administrative tasks and instructions and coordinate with relevant employees.
• Maintain the confidentiality of company information, documents, and administrative data.

Requirements

• Relevant qualification in Administration, Secretarial Studies, or a related field.
• Previous experience in secretarial or administrative work is an advantage.
• Proficiency in Microsoft Office and computer applications.
• Excellent organizational, time management, and prioritization skills.
• Good written and verbal communication skills.
• Ability to handle correspondence and documents with confidentiality and professionalism.
• Professional attitude, good interpersonal skills, and a presentable appearance.

The candidate should have a relevant qualification and good administrative and secretarial skills, with the ability to efficiently and professionally manage schedules, correspondence, files, and daily administrative tasks.

Qualifications and Experience

• Relevant qualification in Administration, Secretarial Studies, or a related field.
• Previous experience in secretarial or administrative work is an advantage.
• Proficiency in Microsoft Office and computer applications.
• Strong organizational, time management, and prioritization skills.
• Good communication and interpersonal skills.
• Ability to prepare letters, correspondence, reports, and administrative documents.
• Commitment to professional confidentiality and protection of company information.
• Professional attitude, good interpersonal skills, and strong attention to detail.